Cemetery & Parks Meeting
April 10, 2017
Kimball House
The meeting was opened at 7:05 PM present were John Barrett, Ray Boyes, Tubby Boucher (late), Roger Rapoza and Pam Haman.
Other Attendees: Al Birrelle and Cynthia Schuster
Minutes: Minutes from the March 13, 2017 were reviewed and approved.
Deeds: none
Correspondence: none
Appointments: Cynthia Schuster from the TBA and Playground Committee attending the meeting to discuss various issues. Cynthia recommended that Arrow Septic System be used for the Porta Potties for the upcoming season. She felt that it was important to support local businesses in town. Roger stated that he had spoken to the Finance Committee about reserve funds transfers as this may be necessary if additional unit cleanings are needed. John made a motion for to accept the bid for Porta Potties from Arrow Septic for the first week of May until the last week of September for the Playground and from Memorial Day to Labor Day for the Town Common. Ray second all were in favor motion carried. Cynthia also let the Commissioners know, there is no longer any warranty on the playground equipment. The Playground Company has replaced
equipment that was broken/damaged while still under warranty. The replacement must be done by certified installers. This could cost approximately 1000-1500. Payment would come from the playground account. Since Spaulding School is getting a new playground installed it may be possible to team up with them for the installation. John made a motion Repairs to playground equipment should be done by a certified installer with payment to be made from Playground Revolving Fund.
Discuss:
Eagle Scout project: Roger stated that the Eagle Scout is still interested in construction a pad aprrox. 12x20 with pavers for the food court. The Scout will attend a meeting with more details on the project.
Employee evaluations: Roger will do the evaluations for Drew, Foreman and Pam, Admin Staff. The Commissioners will do the evaluation for Roger. Next year the evaluation for Roger may be a joint project between The Town Administrator and the Commissioners.
Flag Poles: There still has been no resolution on this issue, It has been noted that while trying to comply with OSHA regulations per the Town Administrator this has made the installation less save. Other options for flag poles were briefly discussed i.e.: along common in ground. Tubby will contact Town Hall to schedule a meeting.
Spring clean up: Progress being made even with the late snow and numerous interments. Police Station, Library and Sr. Center areas have been raked and are ready for bark mulch.
Outdoor Maintenance: Since the department already has many projects being worked on John will call Jim Kreidler to let him know that the department will not be able to continue ground maintenance at other building/sites.
Superintendents Report:
There has been a report of tires thrown into Hawthorne Brook by the beaver dam. This area is part of the school property and the beaver dam is not in Howard Park. The School will be notified.
Don Massucco is fine with the tree work that the department plans.
During the budget meeting with the BOS it was mentioned there may be grants available for the gazebo.
The final repairs to the Birney Blood Monument could be paid for from the trust fund.
Balances for all department funds are needed from the Town hall.
Next meeting May 8, 2017
Meeting adjourned 8:20 PM
Submitted
Pam Haman, Clerk
Approved by Commissioners on April 10, 2017 at meeting.
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